How to add and manage onstage sessions for event hub?
What are onstage sessions?
Onstage sessions are live streaming sessions where keynotes, presentations, or other important content is broadcasted to a large virtual audience. These sessions are ideal for events with many attendees, offering high-quality streaming with multiple presenters and interactive capabilities.
Onstage sessions are an essential feature for virtual events, especially for large-scale broadcasts like keynotes, presentations, and other important sessions. These sessions allow you to stream content to a wide audience, making them an excellent option for events that expect a significant number of attendees. In this article, we’ll guide you through the steps to add and manage Onstage sessions in your event using the Event Hub.
Uses of onstage sessions
Broadcast keynotes: Stream keynote addresses to your entire audience.
Presentations and panels: Share presentations or host panel discussions for large groups.
Stream to large audiences: Onstage sessions support streaming to larger groups, making them more suitable for significant events.
How to add an onstage session to your event?
Follow these steps to add an Onstage session to your event:
Access the event hub
Go to the Event Hub dashboard where you manage your event details >select the Virtual sessions section < click on Onstage sessions > click on Create an Onstage Session button to begin.
Configure session details
Fill in the session details. Below are the fields you will encounter:
Stream provider:
Choose the streaming provider you want to use for the session. You can select one of the following providers:
- Eventzilla: Allows up to 5 presenters, including the host, to stream from backstage.
- Zoom: Popular for virtual meetings and presentations.
- YouTube Live: Stream directly to YouTube for easy accessibility.
- Vimeo Live: Another reliable option for streaming events.
Session title:
Enter the title of your session. This should be descriptive and clear to help attendees understand the topic of the session.
Session description:
Provide a detailed description of the session. Explain the purpose of the session, what will be covered, and any relevant details the attendees should know.
Cover image:
Upload a cover image to visually represent the session. Supported file formats include JPG and PNG. The cover image will be displayed on the session page and other event materials.
Session date and time:
Choose the exact date and time for the session.
Duration:
Enter the expected duration of the session. This helps attendees plan their participation and ensures the session runs on time.
Speaker(s) / presenter(s):
Add the required number of speakers or presenters for the session. Make sure to add any co-presenters if applicable, and provide their names and titles. This can be updated later if more presenters are added.
Track (optional):
If your event has multiple tracks (topics or themes), you can specify the track name for this session. This helps organize the content of your event.
Track theme (optional):
If applicable, you may also specify a track theme to further customize the tracks for the session by selecting the color for the themes.
Feature this session
Toggle this option if you want to feature the session prominently on your event hub lobby. Featured sessions are highlighted to make them more visible to attendees.
Restrict attendance to specific ticket/registration types:
You can restrict access to the session based on the type of ticket or registration an attendee has. For example, you can make the session available only to VIP ticket holders or specific groups.
Send individual reminder(s) for this session:
Toggle this option to enable reminders for attendees. You can set reminders to be sent at:
- 1 day before the session starts.
1 hour before the session starts.
This helps keep attendees engaged and ensures they don’t miss the session.
Additional instructions for reminders (optional):
Provide any additional instructions or notes related to the session to be included in the reminder emails. This can include guidelines for attendees, specific preparations, or other details relevant to the session.
Save settings
Once you’ve filled in all the details and are satisfied with the configuration, click Save settings to finalize the session. Your Onstage session will now be live and ready for your attendees.
Adding and managing Onstage sessions ensures your event can accommodate large audiences with live-streamed keynotes, presentations, or panels. With the flexibility to choose from multiple streaming providers and customize reminders and attendance settings, you can create a seamless virtual experience for your attendees.
If you have any issues or need further assistance, please reach out to our support team for help at help@eventzilla.net