Sending invite emails for RSVP invite-only events

Once you've created invite-only tickets for your event, the next step is to send invite emails to your selected contacts. These invitations will contain a unique registration link, ensuring that only the invited individuals can access and register for your event.

Invite-only emails provide a secure and streamlined way to manage registrations for exclusive events.

Steps to send invite emails for invite-only events

Access the "Promotions" Section

After you’ve created the invite-only ticket type, go to your event dashboard and navigate to the "Promotions" section.

Click on "Invitations": Under the promotions menu, select "Invitations".

To create a new invitation, click on "Compose new invitation."

Select the invitation type

Choose the option to Send secure invitation with a unique registration link. Each invitation will be tied to the individual contact, ensuring the registration link is unique.

Compose your invitation email

Name your campaign: Give your invitation campaign a name so you can easily identify it later.

Create a compelling subject line: Write a subject line that grabs attention and encourages recipients to open the email.

Optional attachments: If needed, attach any relevant documents or event materials to the email.

Draft your content: Write the body of your invitation, including key details like the event name, date, venue, and any benefits of attending. Be sure to include a clear call-to-action, encouraging recipients to click the unique registration link and secure their spot.

Prepare your recipient list

You’ll need to either create a new contact list or use an existing list to send your invitations:

Create a new contact list: If you haven't already, prepare your contact list or import attendee details using a CSV file.

Use an existing contact list: Alternatively, you can select an existing contact list saved in your account.

Choose sending options

When you're ready to send the invitation emails, you have two options:

Send immediately: Send the invitation email in real-time.

Schedule for later: Set a specific date and time to send the invitation at a later date.

Review and preview

Save as draft: If you’re not ready to send the email, you can click "Draft" to save a copy of your composed invitation.

Send test email: You can also send a test email to preview how the invitation will appear in the recipient’s inbox. This option will send a test preview email to the organizer's registered email address.

Complete registration

Once the invite emails are sent, invited contacts will receive an email with a unique registration link. They can click on this link, which will direct them to the event registration page where they can access the invite-only tickets and complete their registration.

By following these steps, you can efficiently create and send personalized invite emails for your RSVP invite-only events using Eventzilla. This secure process ensures that your event remains exclusive and that only those invited can register. The flexible scheduling options and the ability to preview your emails provide you with greater control and customization.

If you encounter any issues or need further assistance, feel free to contact our support team. We’re here to help you manage your events smoothly!