How to Include Your Organization VAT Details on Order Receipts Sent to Registrants

For event organizers, especially those based in countries with specific tax regulations, including the VAT (Value Added Tax) number or Tax Identification Number (TIN) on order receipts or invoices is crucial for compliance. This is especially important for ensuring that your event's transactions are considered valid tax invoices under local laws. Many customers also require proper tax documentation for their records, making this a necessary step for businesses and organizations.

Why include VAT details on order receipts?

Including your organization's VAT ID (or Tax ID) on order receipts ensures:

Compliance: In many regions, having the correct tax documentation is mandatory. The VAT number must appear on invoices and receipts to be legally recognized as a valid tax invoice under local tax laws.

Proper Documentation for Customers: Customers who are VAT-registered themselves may need to use the VAT number on receipts for their own tax reporting purposes.

Professionalism: Adding tax details makes your organization appear professional and transparent, especially when dealing with corporate clients or international attendees.

How to include your VAT details on order receipts

To include your organization’s VAT number on order receipts and invoices sent to registrants, follow these steps:

Go to Account Settings. This is typically found in the top right corner of your dashboard or profile menu.

From the Account Settings page, select Profile and Security.

In the Profile and Security section, look for Organization Settings and click on it.

Find the Business / Tax Registration Details section. In the Business / Tax Registration Details section, you will be able to input your VAT ID information.

• Label: Here, you can specify the type of tax detail you are adding. For example, you might label it as “VAT Number” or “Tax ID.”
• Value: Enter the actual VAT number (Tax Identification Number) for your organization. Be sure to double-check the format and accuracy of the number, as incorrect details can affect the validity of your receipts.

Once you have entered the VAT details, click on Save Changes to store the information.

Sample display of VAT details on receipts

If you would like to see how the VAT details will appear on the order receipts and confirmation emails sent to your customers, you can view the sample capture of the order receipt for a test event.

Including your organization’s VAT details on the order receipts sent to registrants is a simple and easy way for ensuring compliance and providing customers with the proper documentation for tax purposes. By updating the Business / Tax Registration Details section in your account settings, you can automatically include your VAT number on all relevant documents to the registrants.

Frequently asked questions (FAQs)

Can I add multiple tax IDs or VAT numbers?

Currently, the system supports adding one VAT ID or Tax Identification Number. If your organization requires multiple tax IDs, contact support for assistance.

2. What if my country does not use VAT?

If your country uses a different tax system (e.g., GST, Sales Tax), you can still use this feature to include your Tax Identification Number or equivalent.

3. Can I edit or remove the VAT details later?

Yes, you can update or remove the VAT details at any time by revisiting the Business / Tax egistration Details section in your account settings.

4. Will the VAT details appear on past receipts and invoices?

No, the VAT details will only appear on receipts and invoices generated after you update your account settings.

If you have any further questions or need assistance in setting up your TAX details, feel free to contact our support team for help!