How to set up and manage conference event sessions and agenda?
Creating a detailed agenda is crucial for the success of any conference event. An agenda helps in organizing multiple sessions, allowing attendees to choose and engage with the sessions that interest them the most. Eventzilla provides comprehensive configuration to help you set up and manage these sessions seamlessly.
What is an agenda for a conference event?
An agenda for a conference event outlines the schedule and details of all the sessions that will take place. This includes start and end times, session titles, locations, descriptions, and more. Agenda feature allows you to create events with multiple sessions, offering flexibility and visibility.
Steps to add a session for the event?
To create and manage sessions for your conference event, follow these steps
Go to Schedule/Agenda > Event schedule > add session.
Click on Add session to start creating a new session for your event.
Enter session details
- Start time*: Specify the start time of the session.
- End time*: Specify the end time of the session.
- Session title*: Enter a descriptive title for the session.
- Location: Provide the location for in-person and hybrid sessions.
- Session capacity: Leave blank for unlimited capacity or specify a limit as required for your session registrations
- Description: Enter a short description with basic text formatting options.
- Session Tag(s): Add relevant tags for easy classification and search.
- Track (Optional): Tracks classify sessions on the event registration page. Select the track colour theme to differentiate them visually.
Customize session options
Add speaker details: Include information about the speakers for each session. Speaker details can be mapped to specific sessions.
Display sponsor logos: Show sponsor logos in the session details.
Restrict attendance: Tag the sessions for specific ticket/registration type, this way session registration can be restricted based on the ticket category.
Mandate pre-enrollment: Turn this on if you require attendees to pre-register for the session. This makes the session registration as a required one.
Enable check-In: If you prefer for session check-in at the event turn this option and use the Eventzilla Organizer app (iOS and Android) to check-in attendees for the session.
Session handouts: Upload materials such as session slides, brochures, training manuals, etc
Importing Multiple Sessions
To add or update multiple sessions at once, use the Import Sessions option. This feature allows you to quickly manage large volumes of session data efficiently. Click here for more details on how to use this feature.
Session themes
Choose between different themes for displaying sessions on your event page. This feature allows you to customize the appearance of the sessions to match your event's style and your preferences.
Click on Themes option and select the required theme.
Modern Theme
The Modern theme arranges the sessions in a row-wise format, with each session displayed below the other. This layout provides a clean and straightforward view, making it easy for attendees to scroll through and find the sessions they are interested in.
Classic Theme
The Classic theme displays sessions in a parallel view. This layout places sessions side-by-side, which can be useful for events with multiple tracks or concurrent sessions. It allows attendees to quickly compare sessions and choose which ones to attend.
Embed agenda
You can quickly embed the session details on your website or blog. This feature allows you to display the agenda in a seamless and integrated manner, enhancing the visibility and accessibility of your event's sessions, making it more convenient for them to plan their participation and stay informed about the event schedule.
For more detailed instructions click on the link for more details on the session embed.
Export sessions
Has a quick export option that allows you to download session registrations for your event easily. This feature ensures you can efficiently manage and analyse registration data. By utilizing the quick export option, you can easily obtain a comprehensive list of session registrations, which can be used for reporting, analysis, and follow-up purposes.
Sample of exported session details for one of our test event is given here for reference
By following these steps, you can create a comprehensive and engaging agenda for your conference event, ensuring a smooth and organized experience for both organizers and attendees.