How to send customized invitation emails to your contacts for an event?
Sending invitation emails is an essential step in promoting an event and reaching out to the contacts effectively. With the following steps, organizers can easily compose and send an invitation email to your contacts.
Go to the Promotion > Invitations > click on Compose an Email to begin creating the email invitation.
Campaign name
Provide a name for the invite campaign. This name is for reference only and will not appear in the email itself. It's a helpful way to organize and track multiple campaigns.
Enter the email subject
In the subject line, type the title or a brief description of the event. Personalize this further by adding placeholders. To add placeholders, click on the drop-down menu and select the appropriate placeholder (such as the event name, date, etc.) to automatically insert it into the subject line.
Customize the invitation content
Invitation content: This is the body of the invitation email. Click on the Insert Placeholders to add dynamic fields that will automatically update with recipient and event details when the email is sent.
Customizable text: Edit and customize the content of the email to make it more personalized. In addition to the placeholders, feel free to add own message to make the email more engaging.
Available placeholders:
- First name: Inserts the recipient’s first name.
- Last name: Inserts the recipient’s last name.
- Event title: Inserts the event name.
- Event date: Inserts the date of the event.
- Venue: Inserts the event’s location.
- Client name: Inserts the business name as updated in the organizer account
Choose the recipients
Invitation recipients: Organizers can either create a new contact list or select from an existing list of contacts if have already uploaded them to the account.
Set your sending options
Immediate sending: To send the email right away, simply choose the option to send the email immediately.
Scheduled sending: If preferred to send the email at a later time, Choose to schedule the email for a specific date and time. This allows to plan the email send-out in advance.
Additional options
Save as draft: If you're not ready to send the email yet, organizers can save it as a draft and return to it later to make edits before sending.
Send test email: To verify the content of the email, please send a test email to the organizer. Initially, the option to send a test email will be disabled. To enable it, save the invite email as a draft first, and then click the "Send Test Email" button to review the email before sending it to the recipients.
By following these steps, you can efficiently send personalized email invitations to your contacts,