How to Add Speakers to Your Event
Showcasing your event's speakers is a powerful tool to attract attendees, build credibility, and highlight the value proposition of your event. Detailed speaker profiles provide potential attendees with valuable insights into the expertise and knowledge they can expect to gain, significantly boosting engagement and encouraging registration.
In this guide, we'll walk you through the process of adding speakers to your event, from creating informative speaker profiles to ensuring that your event stands out as a must-attend experience.
To create a speaker profile for your conference event
Go to the Eventzilla account >Click on people > Select speakers >Click on add a speaker.
Fill in the speaker's information
A dialogue box/form will appear, prompting you to enter the speaker's details. Here's a breakdown of the information you'll need to provide:
First name: Type the speaker's first name in the provided field. This is essential for identifying and addressing them correctly.
Last name: Enter the speaker's surname. This completes the speaker's full name as it will be displayed on the event page.
Email: Input the speaker’s email address. This is important for sending notifications, session invites, and any communication regarding the event.
Invite speaker to view and participate in their session(s): Enable this option by clicking the checkbox if you wish to send an invitation link to the speaker. This will allow them to view their sessions, participate in event activities, and make any necessary updates to their profile.
Job title: Enter the speaker's current professional title (e.g., "CEO," "Marketing Director," "Lead Software Engineer"). This provides context to their expertise.
Organization: Input the name of the company, institution, or organization the speaker is affiliated with. This adds credibility and helps attendees understand their professional background.
Speaker photo (Optional, but strongly encouraged) Click on the "Upload Photo" button to add a professional headshot of the speaker. A clear, high-quality photo significantly enhances the visual appeal of their profile. Supported file formats are JPG and PNG.
Profile/biography: Add a brief biography or description of the speaker’s background, expertise, and what they will be presenting at the event. Keep it relevant and concise.
Website: If the speaker has a personal or professional website, enter the URL in this field. This could be their LinkedIn page, personal blog, or organizational profile.
Social links: Add social media links for the speaker, such as LinkedIn, Twitter, Facebook, or any other platforms they actively use. You can enter up to 6 social links.
Save: After confirming that everything looks good, click on the Save button to add the speaker to your event profile.
Customize speaker display themes
Click on Theme Options to choose a theme that best fits your event's style. For more details on speaker display themes, click here.
Managing speaker profiles
Once you’ve added speaker profiles to your event, it’s important to regularly manage them to ensure all information remains up-to-date and accurate. Whether you need to make changes to a speaker’s details or remove them from the event entirely, managing profiles is a straightforward process. Here’s how you can do it:
Editing Speakers: If you need to update any information in a speaker’s profile—such as their biography, job title, photo, or social media links—you can easily edit their details. To do this:
Click on the gear icon and select edit to update the speaker information, Once you’ve made your changes, click the Save button to confirm and update the speaker’s profile.
Deleting Speakers: If for any reason a speaker is no longer able to participate in your event, or if you need to remove a speaker from your event roster, you can delete their profile. Remove speakers from the event by selecting the delete option, A prompt may appear asking you to confirm that you want to permanently delete the profile. Confirm the action to finalize the removal.
Please note, deleting a speaker profile is irreversible, so ensure that you want to remove the speaker entirely before confirming this action.
Frequently Asked Questions (FAQs)
Can I add speakers without an email address?
Yes, the email field is optional. However, providing an email address enables you to easily invite speakers to manage their profiles and stay informed about the event.
How many social media links can I add to a speaker's profile?
You can add up to 6 social media links per speaker profile.
What are the supported file formats for speaker photos?
The supported file formats for speaker photos are JPG and PNG. Ensure your images are in one of these formats for successful uploading.
Quick embed option for speakers:
Eventzilla provides a quick embed option for speaker details. This can be used to display the list of speakers on your website or blog. For more information on embedding speaker details, refer to the Embed options section of our helpdesk.
By providing detailed information about your speakers, you can improve the credibility of your event, engage potential attendees, and facilitate networking opportunities. Use the scenarios provided to effectively add, update, and manage speaker profiles for your event, ensuring a professional and engaging presentation for your audience.
Please write to help@eventzilla.net for additional questions.