Inviting Speakers for the event and Understanding Invite status
Organizing an event and ensuring that your speakers are well-prepared is crucial for its success. This guide will walk you through the process of inviting speakers to create their individual profiles and help you understand the various invitation statuses to track their progress.
Add speaker details: Begin by adding the speaker's details to the event. For detailed instructions on how to add speaker information, Please refer here
Invite speaker option: When you are in the process of adding a speaker to your event, On the speaker creation page, you will see an option labeled “Invite speaker to view and participate in their session(s)”.
Check this box to enable the invitation process. By selecting this option, you are granting the speaker the ability to access their individual profile and manage their participation in the event.
Once the box is checked, an invitation email will be automatically sent to the speaker. The email will contain a unique link to activate their profile and begin the setup process.
Profile setup: The speaker will receive the email and can click on the activation link to begin their profile creation. This will give them access to manage their session(s), upload content, and update their personal and professional information.
Upon accessing the link, the speaker will follow the on-screen instructions to complete their profile setup. This allows the speaker to manage their session participation, upload content, and customize their profile.
Understanding speaker profile invitation status
The status of each speaker's profile invite helps you track the progress of their account activation. Here's what each status means:
Ready: The speaker has successfully clicked the activation link and completed the profile setup process. Their account is now active, and they can manage their session(s), upload content, and make any updates to their profile
Invited: The organizer has sent the invitation email, but the speaker has not yet clicked the activation link to activate their profile.
Expired: The invitation link has expired because it has passed the set time frame, and the speaker can no longer use this link to activate their profile.
Revoked: The organizer has manually revoked the invitation. This means the invitation link is no longer active, and the speaker cannot use it to access or activate their profile.
Resend: If the speaker did not activate their profile or if the link has expired, the organizer can resend the invitation link.
By following these steps and understanding the invitation statuses, you can ensure that all speakers are well-prepared and ready to contribute to your event's success.
If you have any further questions or need assistance, please contact the helpdesk team for support.