How to Add Speakers to Your Event

Adding detailed speaker profiles to your event is a powerful way to engage potential attendees, boost event credibility, and attract more participants. By showcasing the expertise and backgrounds of your speakers, you provide valuable insights into what attendees can expect to learn, which can significantly increase both engagement and attendance.

In this guide, we'll walk you through the process of adding speakers to your event, from creating informative speaker profiles to ensuring that your event stands out as a must-attend experience.

To create a speaker profile for your conference event

Go to the Eventzilla account > click on people > select speakers >click on add a speaker.

Fill in the speaker's information

Now you’ll need to fill in the required fields to set up the speaker’s profile. Below are the details you will need to provide in the dialogue box.

• First name: Type the speaker's first name in the provided field. This is essential for identifying and addressing them correctly.
• Last name: Enter the speaker's last name. This will complete the speaker's full name.
• Email: Input the speaker’s email address. This is important for sending notifications, session invites, and any communication regarding the event.
• Invite speaker to view and participate in their session(s): Enable this option by clicking the checkbox if you wish to send an invitation link to the speaker. This will allow them to view their sessions, participate in event activities, and make any necessary updates to their profile.
• Job title: Enter the speaker’s current professional title, such as “CEO,” “Professor of Marketing,” or “Senior Developer.”
• Organization: Input the organization, company, or institution that the speaker is associated with. This adds credibility to the speaker’s profile and helps attendees understand their background.
• Speaker photo (Optional): Click on the "Upload Photo" button to add a professional headshot of the speaker. Accepted file formats include JPG and PNG.
• Profile/biography: Add a brief biography or description of the speaker’s background, expertise, and what they will be presenting at the event. Keep it relevant and concise.
• Website: If the speaker has a personal or professional website, enter the URL in this field. This could be their LinkedIn page, personal blog, or organizational profile.
• Social links: Add social media links for the speaker, such as LinkedIn, Twitter, Facebook, or any other platforms they actively use. You can enter up to 6 social links.
• Save: After confirming that everything looks good, click on the Save button to add the speaker to your event profile.

Managing speaker profiles

Once you’ve added speaker profiles to your event, it’s important to regularly manage them to ensure all information remains up-to-date and accurate. Whether you need to make changes to a speaker’s details or remove them from the event entirely, managing profiles is a straightforward process. Here’s how you can do it:

Editing Speakers: If you need to update any information in a speaker’s profile—such as their biography, job title, photo, or social media links—you can easily edit their details. To do this:

Click on the gear icon and select edit to update the speaker information, Once you’ve made your changes, click the Save button to confirm and update the speaker’s profile.

Deleting Speakers: If for any reason a speaker is no longer able to participate in your event, or if you need to remove a speaker from your event roster, you can delete their profile. Remove speakers from the event by selecting the delete option, A prompt may appear asking you to confirm that you want to permanently delete the profile. Confirm the action to finalize the removal.

Frequently Asked Questions (FAQs)

Q: Can I add speakers without an email address?

Yes, the email field is optional, but adding an email address allows you to invite speakers to manage their own profiles.

Q: How many social media links can I add to a speaker's profile?

You can add up to 6 social media links.

Q: What are the supported file formats for speaker photos?

Supported file formats are JPG and PNG.

By providing detailed information about your speakers, you can improve the credibility of your event, engage potential attendees, and facilitate networking opportunities. Use the scenarios provided to effectively add, update, and manage speaker profiles for your event, ensuring a professional and engaging presentation for your audience.

Please write to help@eventzilla.net for additional questions.