How to export attendee information for your event?

Exporting attendee information is an essential feature that allows you to download all the registered attendee data for a particular event. This information can be exported as a CSV spreadsheet, compatible with Microsoft Excel or Google Sheets, or as a PDF for easy viewing or printing. This functionality provides event organizers with a comprehensive record of attendees, which can help streamline event management, analyze participant data, and improve future events.

Why export attendee data?

Downloading the attendee report gives you a detailed record of who will be attending your event. You can use the data to:

Track registration details.
Monitor the check-in status of attendees.
Share attendee information with your event team.
Keep a backup of your event data for future reference.

Steps to export the attendee report

Follow these simple steps to export your attendee list:

Access your event dashboard:

Log in to your organizer account.
Navigate to the People tab and select Attendees

Export the attendee data:

Once you're on the attendee list page, locate the "Export Attendees" option on the right side of the grid.
Click on the export option to view the available formats

Choose an export format:

CSV format: Ideal for use with spreadsheet software such as Microsoft Excel or Google Sheets. This format allows for further customization and analysis of data.
PDF format: Perfect for printing or sharing a static version of the attendee list.

Download report:

Once you select your preferred format, the download process will begin.
After the report is processed, you'll receive a prompt to download the file. Click the provided link to save the report to your device.

What’s included in the exported report?

The exported attendee report includes the complete attendee registration information.

Registration details: Attendee names, email addresses, ticket types, and other registration-specific data.
Check-In status: Information on whether attendees have checked in for the event or not.
Additional custom fields: If you've added any custom registration fields for your event, these will also be part of the exported data.

Sample view of an exported attendee list

Below is an example of what the exported attendee list might look like for one of your events:

This layout helps you quickly view and sort through attendee details as needed for your event management.

Exporting your attendee information enables you to download all of your attendee data for a particular event as a CSV spreadsheet or in PDF format.

Export Attendees Across Multiple Events

In addition to exporting attendee data for a single event, you can also generate a comprehensive attendee report across all events hosted in your Eventzilla account. This is made possible through the Custom Reports feature, which allows you to customize the data you need to track event performance across multiple events.

Please click for more details on generating custom reports

For any additional questions please contact help@eventzilla.net